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Equipment rental software

Rent. Sell. Repair. One platform.

Take bookings at the counter and online. See what’s ready to rent and what’s due back today.

Company website is optional.

Trusted by rental shops, just like yours.

The Heyquip platform.

Be in control.
Your team. Connected.

Built for rental businesses and construction companies managing their own fleet. Bring equipment, orders and maintenance together so your team knows what’s happening and what needs to happen next.

Rentals

Your rental day, in one view.

Plan pickups and returns from your calendar. Open a reservation to see the customer, equipment, status and balance alongside the schedule.

Explore rentals
Heyquip’s rental calendar shows a week of reservations. Select Request accepted to see only items marked To prepare. Open the miter saw pickup order and change the item to Ready for pickup. The item drops out of the filtered calendar while the order stays open.
Quotes & reservationsOrder details & balancesPreparation, pickup & returns

Sales

Sell equipment, parts and supplies. On one order.

Add equipment, parts and consumables to a sale. Keep rental and sale items together when the customer needs both.

Explore sales
Sale ordersRental & sale items togetherHandoff & payment
In Heyquip demo order 751208, the customer rents one Genie GS-1932 scissor lift and buys two STIHL MS 250 gas chainsaws with 18-inch guide bars. Both appear on the same order.

Service & repairs

Manage maintenance and repairs. Keep equipment ready.

Track work orders, parts and labour for your own fleet or your customers’ equipment. Keep each machine’s service history in one place.

Explore service & repairs
WORK ORDER WO-0000320-inch walk-behind concrete saw · Husqvarna FS 400 LV

Track tasks and time

List the work for each repair and record when each task starts and stops.

Find and add parts

Find parts in inventory, add them to the work order, and mark them used.

Invoice the customer

Create an invoice from the billable parts and labour on the work order.

Conceptual views based on Heyquip work order WO-00003 and verified service workflows. The start and stop times and customer are illustrative. The invoice is open, not sent or paid, and shows the part subtotal only.

Customer management (CRM)

Know your customers. Give your team the full picture.

See who rents from you, what they’ve rented and what they still owe. Link people to their company and check each contact’s identity verification status.

Explore the platform
Companies & contactsIdentity verificationOrders & equipmentPayment history & balances
Demo Construction is at 125 rue de l’Atelier, Montréal, QC. The company email is office@demo.example.com and the phone number is 514-555-0142. Its credit limit is $15,000 with Net 30 payment terms. Its assigned Contractors price list runs from May 1, 2026 to March 14, 2030. Its linked contacts are Anne-Marie Lapointe and Jen Doe. Anne-Marie starts as not verified. The supplied Québec driver’s licence appears inside the identity scan, followed by a Verified contact state. This animation demonstrates the workflow; it does not perform an identity check. The company rents a Genie GS-1932 electric scissor lift on order #CRM-1042. A $750 payment on its $1,250 invoice leaves $500 outstanding.

Fleet & inventory

Know what’s available. Keep equipment moving.

Check availability across branches. Plan deliveries, pickups and transfers in the same platform.

Explore fleet & inventory
Heyquip’s actual dispatch screen shows a delivery route. Two conceptual details use captured product values: availability for a Genie GS-1932 for the first week of November, and an unsubmitted branch transfer request. These details concern different equipment from the route.
Equipment availabilityDispatch & deliveriesInter-branch transfers

Billing & receivables

Invoice the work. Know what’s still owed.

Create invoices for rentals, sales and repairs. Bill long rentals by period, follow outstanding balances and prepare customer statements.

Explore billing & receivables
The background is a reconstructed Fleet ROI screen with illustrative demo data; its rental revenue is billed revenue, not cash received. The separate foreground panels illustrate a payment of $800 applied to invoice 1042 for Maçonnerie Pierre et Brique, reducing its outstanding balance from $3,200 to $2,400. Send Account Statement is opened and an updated account statement PDF is prepared for review, not sent. Customer, invoices and amounts are illustrative.
Invoices & cycle billingReceivables & statementsFleet performance & ROI

Accounting & reports

Follow every entry. Close with confidence.

Review debits and credits, trace entries back to the work and close the period when your figures are ready. Keep the day-to-day activity and the books connected.

Explore accounting
End of Day Report for October 1–31, 2026, all branches. The chart shows account activity and the report marks the period open.
Open period · Provisional totals Debit $175,063.84 Credit $175,063.84

Journal entry

Order 1368987

Deposit held at the start · Oct 26, 2026, 2:21 PM

AccountDebitCredit
100110 Accounts Receivable$423.00—
2151 Customer Deposits—$423.00
Close the books confirmation. Every posting in the period will be written into the general ledger and checked against the chart of accounts. Closing prevents further changes to documents dated within the period.

8,523 documents to post · Cutoff Oct 30, 2026

Accounting examples from the End of Day Report, Chart of Accounts, and Close the books confirmation.
Chart of accounts & entriesEnd-of-day reportsPeriod closing

Payments

Accept payments. At the counter and online.

Payments and deposits stay linked to the order, so your team can see what’s paid and what’s still owed.

Explore payments
Counter & online paymentsDepositsOrder balances
Illustrative payment of $1,561.22 on a Stripe Reader S700. After approval, the Heyquip Billing summary records $1,561.22 in payments and the balance falls to $0.00.

Online storefront

Rent and sell. On one website.

Let customers browse your equipment, choose rental dates and see availability and pricing. Take rental and sales orders through one website.

Explore the online storefront
The supplied Cardinal storefront screenshots show equipment categories, boom lifts with daily, weekly and monthly rental rates, and the booking panel for a JLG 450AJ. The booking panel shows Montréal, November 18 at 09:30 through November 27 at 09:30, availability for those dates, quantity one and an estimated total of $2,775.00 before adding the equipment to the cart. This sequence presents those supplied screens; it does not place an order.
Equipment & rental ratesDates & availabilityRental & sales checkout

B2B customer portal

Their rentals. Their invoices. All in one place.

Give business customers a clear view of their rentals and what they owe. Let them review invoices, pay their balance and contact your shop.

Explore the customer portal
Rentals & reservationsInvoices & paymentsRequests & communication
An illustrated customer-account flow using fictional Demo Construction data. John Doe can see one Genie GS-1932 on rent, with pickup and return dates and an option to request an extension. An account-statement email shows one open invoice. Invoice 1042 totals $1,250.00; $750.00 has already been paid and $500.00 remains due. The final view shows a Pay balance action and a way to contact the rental shop. The sequence stops before submitting a request or processing a payment. This illustration sends no email and changes no account.

One connected platform.

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People at the centre of automation.

The Heyquip symbol brings together a gear and a person. The gear represents automation of repetitive work. The person stays at the centre: decisions and customer relationships stay in your hands.

Our symbol. Our conviction.

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Pricing that fits your shop.

Software subscription

Starting at

$599/ month

Up to 10 employees · 1 branch

The price is not tied to the number of user accounts.

More than 10 employees or more than one branch?

Tell us about your team and inventory locations. We’ll prepare a quote with the right scope and explain the included setup, training and support.

Build my quoteSee pricing details

We hear you.

The software isn’t the cost. The switch is.

No bullshit. You need a clear plan. Not another software company selling you a dream it can’t deliver. Let’s look at what the move involves before you decide, and how our team can help make it simpler.

See the migration plan
Let’s plan your move

Built for the people behind the counter.

No software replaces the people who know the machines, the customers and the work.

Your experience matters to what we build.

Tell us about your teamWhy Heyquip

Choosing your rental software

Your questions. Clear answers.

What you can do in Heyquip, and how to get started.

What does Heyquip rental software do?

Heyquip is cloud-based software for construction and event equipment rental businesses. It brings rentals, sales, fleet and inventory, repairs, invoicing and payments into one platform. Your counter, yard and office work from the same system.

Explore the platform
Does Heyquip include a CRM and customer messaging?

Yes. The integrated CRM keeps contacts, business accounts, orders, invoices, balances and customer pricing together. Send quotes and message customers in Heyquip, with replies, attachments and internal notes linked to the order.

See the CRM and messaging
Can Heyquip manage inter-branch equipment transfers and availability?

Yes. Heyquip gives multi-location rental businesses a shared product catalogue with inventory and availability by branch. Your team can create an inter-branch equipment transfer request or record a completed move between locations. A request does not mean the equipment has arrived. The equipment calendar shows upcoming bookings and availability for the requested dates. Multi-location businesses receive a quote for their setup.

See inter-branch transfers
How does Heyquip handle dispatch, rerentals and purchasing?

When Dispatch is enabled, deliveries and pickups become requests linked to the order, then stops on an assigned route. If your own fleet cannot fill an order, a rerental keeps the supplier, dates, cost and customer rate together. Purchase orders then record what was ordered and received, including partial receipts.

See fleet operations
Can I track equipment maintenance and customer repairs?

Yes. Work orders keep the equipment, inspection checklists, tasks, time, parts and labour together. Service history stays with the machine, and billable work can be used to prepare the customer invoice.

See service and repairs
Can customers book on a website with my own branding?

Yes. Your online storefront carries your name, branding and equipment catalogue. Orders and quote requests arrive in Heyquip. Signed-in contractors see their discounts and assigned price-list rates. A customer portal gives them access to rentals, orders and invoices.

See the storefront and portal
How does Heyquip work with accounting?

Heyquip handles rental, sales and repair invoicing and accounts receivable. When Accounting is enabled, you can use the chart of accounts, journal entries and general ledger. QuickBooks and Sage export files can be prepared for your accountant to import; this is not an automatic sync.

See accounting and invoicing
How do I switch from my current rental software?

We review your data and available files before agreeing on what can move. Help importing supported Excel templates, initial setup assistance and training are included. Data extraction and cleanup are quoted separately. Product support continues after go-live.

See the migration plan

Explore the platform
Demo rental summary for a Genie GS-3232 electric scissor lift, showing October 30 to November 5 dates, availability, quantity and a price estimate.